What Did TDS-IS Deliver on VA Contract 36C25821P0341?

Direct Answer

TDS-IS delivered Cisco Telepresence Room Kits, ceiling microphone arrays, and displays to the Department of Veterans Affairs Southern Arizona Northwest Community-Based Outpatient Clinic (NW CBOC) under Contract 36C25821P0341. The contract was a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside firm-fixed-price purchase order valued at $32,435.49, competed under Federal Acquisition Regulation (FAR) Part 13 Simplified Acquisition Procedures (SAP) with three offers received. The signed period of performance was October 1, 2021 through December 30, 2021. TDS-IS delivered and installed the equipment on-site within 30 days of award.

For the complete portfolio context, read What Past Performance Does TDS-IS Bring to Federal IT Acquisitions?, the pillar guide that places this engagement alongside the LFUCG SLED qualification and the Montgomery County Fiscal Court engagement.

What Was the Contract Scope and Structure?

The contract was issued by the VA Network Contracting Office (NCO) 22G, Supply Branch 2, under solicitation 36C25821Q0404. NCO 22G is one of the regional contracting offices that supports VA medical centers and outpatient clinics across the southwestern United States. The set-aside designation was SDVOSB under the VA Veterans First Contracting Program codified at 38 USC 8127 and Sections 502-503 of Public Law 109-461 (the Veterans Benefits, Health Care, and Information Technology Act of 2006).

The Veterans First program operates a unique Rule of Two at the VA. When a contracting officer has a reasonable expectation that two or more certified SDVOSBs will submit offers at fair and reasonable prices, the contracting officer must set aside the acquisition for SDVOSBs. This is mandatory rather than discretionary, and it sits above all other small business preferences at the VA, including 8(a), HUBZone, and Women-Owned Small Business. For the broader framework, see our pillar at How Does SDVOSB Federal IT Contracting Work?

The acquisition fell within the FAR 13 simplified acquisition threshold, which applied to this purchase under FAR 13.003(b)(1). Three offers received under SAP indicates that the Rule of Two was clearly met for this acquisition; the contracting officer had ample SDVOSB competition without dropping to VOSB or other small business categories.

What Did TDS-IS Actually Deliver?

The scope of the purchase order was AV procurement, integration, and installation at the NW CBOC. The bill of materials, drawn from the contract Schedule of Supplies and Services, was four Cisco Webex Room Kit Mini codec systems at $3,556.75 each ($14,227.00 total of equipment value), four Vaddio CeilingMIC microphone arrays, four Samsung 55-inch UHD displays (UN55TU8000), supporting cabling and mounting hardware, and two on-site installation labor blocks of three eight-hour days each. The Room Kit Mini is Cisco's compact integrated codec for huddle rooms and small clinical conference rooms, with high-definition camera, integrated speakers and microphones, and on-device computing.

For VA outpatient clinics, integrated codec systems of this class support telehealth consultations, multidisciplinary team meetings between CBOC clinicians and parent VA Medical Center specialists, and remote-access training and education sessions. Cisco Webex Room Kit Mini specifications are documented on the Cisco Webex Room Kit Mini product page.

The work performed by TDS-IS included site survey to confirm cabling, power, and AV integration points, procurement of the equipment under the firm-fixed-price purchase order, on-site installation including ceiling microphone array deployment and display mounting, integration with the existing VA AV infrastructure (cabling to the VA's network endpoints, configuration of the codec to operate within VA security policies as specified by the contracting officer's representative), customer acceptance testing, and turnover with documentation. Tim Hernandez, TDS-IS Vice President / Chief Information Officer at the time of the engagement, was on-site managing the installation.

How Did TDS-IS Perform Against Schedule and Customer Expectations?

The contract was signed September 29, 2021, with a stated period of performance from October 1, 2021 through December 30, 2021. The contractual delivery clause was 90 days after receipt of order. Equipment was procured, delivered to the NW CBOC, installed on-site, and accepted by the customer inside the contractual period of performance.

How Does This Engagement Support TDS-IS's Pattern for Future Federal Awards?

The 36C25821P0341 record demonstrates four discrete capability dimensions that federal contracting officers and prime contractor BD leads evaluate beyond SDVOSB certification status.

SDVOSB Rule of Two competition wins. Three offers received under SAP confirms the Rule of Two was met and that TDS-IS won the competition on its merits. SDVOSB certification creates eligibility; it does not guarantee award. This record is direct evidence that TDS-IS competes and wins inside the SDVOSB pool.

Firm-fixed-price discipline. The contract was performed against a fixed lump-sum value with no modification. For an SDVOSB IT firm pursuing larger SDVOSB set-aside acquisitions where the contracting officer wants to minimize cost-type contract administration burden, an FFP track record is a discriminator.

On-site federal healthcare facility delivery. Installation work at a VA Community-Based Outpatient Clinic is performed inside an environment where Health Insurance Portability and Accountability Act (HIPAA) Security Rule controls apply to anything that touches Protected Health Information (PHI), where physical access controls follow VA security policy, and where the contractor must coordinate with the contracting officer's representative on a daily cadence. The capability is directly transferable to VA Strategic Acquisition Center and broader Veterans Health Administration outpatient acquisitions.

One caveat applies to the CPARS posture for this engagement. Standard CPARS reporting under FAR Subpart 42.15 is required for non-construction contracts above $1 million per FAR 42.1502 thresholds, and the CPARS Policy Guide confirms purchase orders below that threshold are not subject to mandatory reporting. No CPARS report exists for this purchase order. The verification path for SAP-tier orders is the public USASpending record supplemented by reference through TDS-IS.

How Can a Contracting Officer Verify This Engagement?

Verification is straightforward and runs through three independent channels. The first is the USASpending.gov public award record, which carries the contract number, contracting office, set-aside type, NAICS, PSC, period of performance, and total obligated value. The second is SAM.gov entity verification, which confirms TDS-IS is active under UEI H883URPYC4J7 and CAGE 8J6T6 with active SDVOSB and VOSB designations. The third is reference through TDS-IS at [email protected], which arranges customer-side reference contact with the Contract Specialist at VA Network Contracting Office 22G.

Frequently Asked Questions

Was VA Contract 36C25821P0341 awarded as sole-source or competitive set-aside? The contract was competed under FAR Part 13 Simplified Acquisition Procedures with three offers received. The acquisition was set aside for SDVOSB under the VA Veterans First Contracting Program at 38 USC 8127. TDS-IS was the awardee at $32,435.49 firm-fixed-price, signed September 29, 2021, with performance from October 1 through December 30, 2021.

Is there a CPARS rating for VA Contract 36C25821P0341? No. The contract was a Simplified Acquisition Procedures purchase order under FAR Part 13 valued at $32,435.49, below the FAR 42.1502 $1 million threshold for mandatory CPARS reporting on non-construction contracts. Verification path is the public USASpending.gov record plus reference through TDS-IS at [email protected].

Who is the verification point of contact for VA Contract 36C25821P0341? Reference requests are coordinated through TDS-IS. Federal buyers requiring direct customer-side reference contact TDS-IS at [email protected] and TDS-IS arranges the introduction with the customer's Contract Specialist at VA Network Contracting Office 22G.

TDS-IS as a VA-Performance-Backed SDVOSB IT Provider

Trinity Data Solutions and IT Services, LLC (TDS-IS) is a certified SDVOSB and VOSB managed IT services provider. CAGE 8J6T6. UEI H883URPYC4J7. SDVOSB and VOSB designations active in SAM.gov through SBA VetCert with renewal due June 11, 2026. Primary NAICS is 541513 (Computer Facilities Management Services). VA Contract 36C25821P0341 is one of four documented federal and SLED past-performance records summarized at What Past Performance Does TDS-IS Bring to Federal IT Acquisitions?

For VA contracting officers pursuing SDVOSB set-aside IT and AV acquisitions where prior VA delivery is a discriminator, and for prime contractor BD leads evaluating SDVOSB IT subcontractors with VA-side past performance for subcontracting plan goals on T4NG2-class IDIQs and similar vehicles, TDS-IS is teaming-ready with current insurance, current cybersecurity posture, and a 24-hour Sources Sought response SLA.

View the TDS-IS capability statement at tds-is.com/capability-statement, or contact us through the contact page to discuss a specific opportunity.